What is a public link in Microsoft 365?

A public link refers to a link shared from OneDrive, Word, Excel, PowerPoint, Stream, SharePoint, or other Microsoft 365 apps that is set with the access permission "Anyone with the link". This means the content is accessible to anyone, even without signing in to Microsoft 365.

Should I use a public link?

Avoid creating public links unless absolutely necessary. Public links make the document's content accessible via the internet to anyone, even those not signed in to Microsoft 365. While it’s unlikely that your shared document will be discovered through search engines like Google, there is a risk that the document could be accessed by unintended individuals.

How long are public links valid?

Public links are valid for 90 days. If the link is not public but shared with internal users (such as within your organization) or specific users, it does not expire.

What happens to my file when the link expires?

When a public link expires, the file itself is not deleted. Your Word document, Excel spreadsheet, or PowerPoint presentation remains stored in OneDrive or SharePoint as it was before. Only the public link expires, meaning the document can no longer be accessed through that link. You can extend the link’s expiration by sharing the same file again.

Where can I find instructions for sharing documents and setting permissions?

You can find detailed instructions for sharing documents and setting permissions in Microsoft 365 on Microsoft's official support website.

How do I extend the expiration of a public link in Microsoft 365?

How to extend the expiration of a Microsoft 365 link?

Did you encounter a problem?

Julkisen linkin jakaminen ja aikaraja Microsoft 365:ssä