Sharing a folder in Outlook involves two steps:

1. Owner: Setting Folder Permissions

  1. In your email, select the folder you want to share with another person at Metropolia.
  2. Right-click the folder and select Properties.

3. In the window that opens, go to Permissions tab (picture above)
4. Click Add to select the person with whom you want to share the folder.

5. In the search field, type the person’s name, double-click their name in the list, and click OK.

6. In the Permissions tab, select the person’s name and set their Permission level to Reviewer. The Read field will automatically switch to Full details, allowing them to read all messages in the folder.

Permission Levels:

For more information on permission levels, see Microsoft's guide:
Allow someone else to manage your mail and calendar.


7. Additionally, grant Folder visible permissions for each parent folder above the shared folder. Otherwise, the person will not be able to see the shared folder.

Once you have completed these steps, the recipient can add the shared folder to their account (see step 2).

2. Recipient: Adding the Shared Folder to Your Email

  1. In Outlook, go to File > Account Settings > Account Settings > Email tab > Change > More Settings > Advanced tab > Add.
  2. In the Add mailbox field, type the email address of the person who shared the folder with you, and click OK.

You should now see the folder owner’s name in your email, with the shared folder listed beneath it.

Did You Encounter a Problem?



Kansion jakaminen toiselle käyttäjälle Outlookissa