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Action | Public information | Internal or limited use information | Confidential information | Classified/Secret Information | Note |
|---|---|---|---|---|---|
P: | Allowed | Allowed | Allowed with limitations | Not Allowed | Project manager can make request to helpdesk to create folder that is only accessible for the given users. |
S: | Allowed | Allowed | Not Allowed | Not Allowed | Open to anyone, anyone can create files for temporary storage. |
T: | Allowed | Allowed | Not Allowed | Not Allowed | Used for sharing larger files that can’t be shared through OMA. These include large video files, tutorial files etc. Students have read only access and the staff have full access. |
U: | Allowed | Allowed | Allowed with limitations | Allowed with limitations | The PUB folder on this drive is open to all members of staff. The PRIV folder is only accessible to certain named persons. New PRIV folder can be request via helpdesk. |
W: | Allowed | Allowed | Not Allowed | Not Allowed | Used for applications that can’t be run directly from network drives. Users have read only rights. |
Z: | Allowed | Allowed | Allowed | Allowed | The Z network drive is a secure storage location for staff. This drive is regularly backed up. |
\\share-courses | Allowed | Allowed | Not Allowed | Not Allowed | |
\\share-archive | Allowed | Allowed | Not Allowed | Not Allowed | |
Work computer’s local hard disk or memory | Allowed | Allowed | Allowed | Allowed with limitations | Data stored on the computer's hard disk or memory will not be backed up by IT Services. Instead, the responsibility for backups lies solely with the owner of the computer, unlike with network disks. For this reason, data should not be stored or kept solely in the local memory of the computer. If data is lost from the device, it cannot be recovered without a backup. The hard disk is suitable for temporarily storing sensitive information, such as recording an interview on Zoom. After temporary storage, it's recommended to move the data to your personal home drive or another platform that allows for secure storage of sensitive data. |
Save to phone or tablet (security code must be enabled on the device) | Allowed | Allowed | Allowed with limitations | Not Allowed | |
External memory devices (memory sticks, hard disks, CDs) | Allowed | Allowed | Allowed with limitations | Allowed with limitations | Confidential & Classified information must be password protected in external recorders. |
Public computer or home computer | Allowed | Not Allowed | Not Allowed | Not Allowed | Public computers or a device shared by the family is not secure enough to process sensitive information. A common username on a home computer does not prevent other family members from accessing data stored on the computer, but family members should have separate usernames to use the computer. If the computer has separate user IDs, then the storage practices of the student's personal computer's hard disk apply to the use of the computer. |
The hard drive/storage space of the student's personal computer, which is not shared | Allowed | Allowed | Allowed | Allowed with limitations | Data stored on the computer's hard disk or memory will not be backed up by IT Services. Instead, the responsibility for backups lies solely with the owner of the computer, unlike with network disks. For this reason, data should not be stored or kept solely in the local memory of the computer. If data is lost from the device, it cannot be recovered without a backup. The hard disk is suitable for temporarily storing sensitive information, such as recording an interview on Zoom. After temporary storage, it's recommended to move the data to your personal home drive or another platform that allows for secure storage of sensitive data. After transferring the data, promptly delete the temporary information from your device. |
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