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- Protection of Privacy in Working Life Act (759/2004)
- The employer shall collect personal data about the employee primarily from the employee him/herself.
- Retrieving and opening electronic mail messages belonging to the employer
- The employer’s obligations regarding necessary arrangements
- the employee can, with the aid of the electronic mail system’s automatic reply function, send notification to a message sender about his/her absence and the length of absence, and information about the person who is to take care of the tasks of the absent employee; or
- the employee can direct messages to another person approved by the employer for this task or to another employer-approved address of the employee; or
- the employee can give his/her consent to an arrangement whereby in his/her absence another person of his/her choosing and approved by the employer for the task can receive messages sent to the employee
- The employer has the right, assisted by the person vested with the authority of information system administrator, to find out on the basis of information concerning the message sender, recipient or title, whether the employee has, in his/her absence, been sent, or has sent or received immediately before the absence, messages belonging to the employer about which it is otherwise essential that the employer has information in order to complete negotiations concerning his operations or to serve customers or safeguard his operations
A report about the opening shall be drawn up, signed by the persons involved, stating which message was opened, why it was opened, the time of opening, the persons performing the opening and to whom the information on the content of the opened message was given