P:

Project

manager can make request to helpdesk to create folder that is only accessible for the given users.

S:

Open to anyone, anyone can create files for temporary storage.

T:

Used for sharing larger files that can’t be shared through OMA. These include large video files, tutorial files etc. Students have read only access and the staff have full access.

U:

The PUB folder on this drive is open to all members of staff. The PRIV folder is only accessible to certain named persons. New PRIV folder can be request via helpdesk.

W:

Used for applications that can’t be run directly from network drives. Users have

read

only

rights.

Z:

The Z network drive is a secure storage location for staff

. This drive

is regularly backed up

.

\\share-courses

\\share-archive

Computer’s local hard disk

Save to phone or tablet (security code must be enabled on the device)

External memory devices (memory sticks, hard disks, CDs)

Confidential & Classified information must be password protected in external recorders.

Public computer or home computer

Public www-websites

Oma.Metropoliawebsite (intranet)

In addition to the staff, students also read Intranet.

Peppi

Amme

Moodle

The information can only be viewed and processed by specifically authorized persons.

HR-system

The information can only be viewed and processed by specifically authorized persons.

Metroarch

Metropolia has its own server Metroarch, which is intended especially for storing and processing sensitive data from RDI-projects. Access rights can be granted to the material on the server for project employees both inside and outside of Metropolia.

Google products:

Drive, Classroom, Blogger, Docs, Meet, Sites, Photos, Slides, Form

Note! Google product family includes several applications that are subject to the same data storage and processing guidelines as the listed services.

Microsoft 365 products:

OneDrive, Onenote, Sites, Stream, Teams, Planner, Stream, Whiteboard, Sharepoint, Yammer

Note! Microsoft product family includes several applications that are subject to the same data storage and processing guidelines as the listed services.

Promid

Zoom

All personal interviews that are going to be recorded should be done by using ZOOM program only.

Information and case maangementmanagement software

E-form

HelpDesk

ARC-system

Youtube

Social media channels: Facebook, Instagram, TikTok

Note! The same data storage and processing guidelines apply to all social media channels.

Metropolia e-mail internal communication

Metropolia e-mail external communication

Secure mail must be used if you send personal information, sensitive information or otherwise confidential information to an e-mail address You should use the secure mail solution whenever you send emails that contain personal data, sensitive data or otherwise confidential data if the recipient email address is outside Metropolia.

Letter

The contents of the letter post must not appear outside the letter. In the case of goods are being shipped, its shape must not be identifiable.

Printing of materials

Paper material disposal, normal trash bin

Paper material disposal secure trash bin