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Data storage and processing on network disks and the computer's local hard disk, as well as external recorders
Action | Public information | Internal or limited use information | Confidential information | Classified information | Note |
|---|---|---|---|---|---|
P: | Allowed | Allowed | Allowed with limitations | Not Allowed | Project members have full access rights. |
S: | Allowed | Allowed | Not Allowed | Not Allowed | Open to anyone, anyone can create files for temporary storage. Useful when witching between offices / classrooms |
T: | Allowed | Allowed | Not Allowed | Not Allowed | Reading rights for students, writing rights for staff. |
U: | Allowed | Allowed | Allowed with limitations | Allowed with limitations | Classified information can be stored under the Priv folder. The pub folder is open to everyone. |
W: | Allowed | Allowed | Not Allowed | Not Allowed | Users have only read-only access. Used with applications. |
Z: | Allowed | Allowed | Allowed | Allowed | The Z network drive is a secure storage location for staff for sensitive data. This drive will be backed up automatically. |
\\share-courses | Allowed | Allowed | Not Allowed | Not Allowed | |
\\share-archive | Allowed | Allowed | Not Allowed | Not Allowed | |
Computer’s local hard disk | Allowed | Allowed | Allowed | Not Allowed | |
Save to phone or tablet (security code must be enabled on the device) | Allowed | Allowed | Allowed with limitations | Not Allowed | |
External memory devices (memory sticks, hard disks, CDs) | Allowed | Allowed | Allowed with limitations | Allowed with limitations | Confidential & Classified information must be password protected in external recorders. |
Public computer or home computer | Allowed | Not Allowed | Not Allowed | Not Allowed |
Data storage and processing in information systems and cloud services
Action | Public information | Internal or limited use information | Confidential information | Classified information | Note |
|---|---|---|---|---|---|
Public www-websites | Allowed | Not Allowed | Not Allowed | Not Allowed | |
Oma.Metropoliawebsite (intranet) | Allowed | Allowed | Not Allowed | Not Allowed | In addition to the staff, students also read Intranet. |
Peppi | Allowed | Allowed | Allowed | Allowed | |
Amme | Allowed | Allowed | Allowed | Allowed | |
Moodle | Allowed | Allowed | Allowed | Allowed with limitations | The information can only be viewed and processed by specifically authorized persons. |
HR-system | Allowed | Allowed | Allowed | Allowed with limitations | The information can only be viewed and processed by specifically authorized persons. |
Metroarch | Allowed | Allowed with limitations | Allowed with limitations | Allowed with limitations | Access rights can be granted to employees both inside and outside Metropolia. |
Google products: Drive, Classroom, Blogger, Docs, Meet, Sites, Photos, Slides, Form | Allowed | Allowed | Allowed | Not Allowed | Note! Google product family includes several applications that are subject to the same data storage and processing guidelines as the listed services. |
Microsoft 365 products: OneDrive, Onenote, Sites, Stream, Teams, Planner, Stream, Whiteboard, Sharepoint, Yammer | Allowed | Allowed | Allowed | Not Allowed | Note! Microsoft product family includes several applications that are subject to the same data storage and processing guidelines as the listed services. |
Promid | Allowed | Allowed | Allowed | Not Allowed | |
Zoom | Allowed | Allowed | Allowed | Allowed with limitations | All personal interviews that are going to be recorded should be done by using ZOOM program only. |
Information and case maangement software | Allowed | Allowed | Allowed | Allowed | |
| Wihi | Allowed | Allowed | Allowed | Allowed | |
E-form | Allowed | Allowed | Allowed | Allowed | |
HelpDesk | Allowed | Allowed | Allowed | Not Allowed | |
ARC-system | Allowed | Allowed | Allowed | Not Allowed | |
Youtube | Allowed | Allowed with limitations | Not Allowed | Not Allowed | |
Social media channels: Facebook, Instagram, TikTok | Allowed | Not Allowed | Not Allowed | Not Allowed | Note! The same data storage and processing guidelines apply to all social media channels. |
Sending of material
Action | Public information | Internal or limited use information | Confidential information | Classified information | Note |
|---|---|---|---|---|---|
Metropolia e-mail internal communication | Allowed | Allowed | Allowed | Allowed | |
Metropolia e-mail external communication | Allowed | Allowed with limitations | Allowed with limitations | Allowed with limitations | Secure mail must be used if you send personal information, sensitive information or otherwise confidential information to an e-mail address outside Metropolia. |
Letter | Allowed with limitations | Allowed with limitations | Allowed with limitations | Allowed with limitations | The contents of the letter post must not appear outside the letter. In the case of goods are being shipped, its shape must not be identifiable. |
Printing of material and disposal of papers and other material
Action | Public information | Internal or limited use information | Confidential information | Classified information | Note |
|---|---|---|---|---|---|
Printing of materials | Allowed | Allowed | Allowed | Allowed | |
Paper material disposal, normal trash bin | Allowed | Not Allowed | Not Allowed | Not Allowed | |
Paper material disposal secure trash bin | Allowed | Allowed | Allowed | Allowed | All confidential material is placed in the secure trash. Material related to course assignments is always confidential information. |