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- English instructions for setting up a Zoom meeting:
- https://support.zoom.us/hc/en-us/articles/360034675592-Changing-your-meeting-settings
- Let participants know in advance if there is a waiting room available and you expect participants to arrive on time. Also tell participants what to do if they come late to the meeting.
- Users logged in to Metropolia Zoom can access the meeting directly past the waiting room by making a configuration in the meeting room. Instructions in English can be found under “User” at https://support.zoom.us/hc/en-us/articles/115000332726-Waiting-Room#h_e1a4d8f7-b35d-4164-80b5-c94ae00f0cb4
4.1 Good practice
- For Metropolitan internal meetings it is a good idea to turn on the "Only authenticated users can join meetings: Participants need to authenticate before joining the meetings" setting in the meeting room and select “metropolia.fi” as the setting. This will ensure that the user logging in to the meeting is from Metrpolia. Please also remember to inform the participants that accessing the meeting requires logging in with a Metropolia username and instructing them to log in correctly. For example, you can send them a link to the login instructions https://wiki.metropolia.fi/pages/viewpage.action?pageId=176471830&preview=/176471830/177592273/1_1-Kirjautuminen%20-%20Client-v464.pdf
Instructions for setting up a Zoom meeting: https://support.zoom.us/hc/enus/articles/115005756143-Changing-your-meeting-settings - Zoom, like other applications, should be used primarily through a desktop application instead of a web browser. This will ensure that you have all the features you need.
- For instructions on Zooming, visit Zoom's own support portal at https://support.zoom.us/. Zoom, like other current cloud-based applications, is evolving so fast that new features may come up once a week, in which case the most up-to-date instructions can always be found in the application manufacturer's database.
5. Frequently asked Questions
Question: Can I add an open Zoom meeting link to the curriculum?
Answer: If you put a Zoom meeting link in the curriculum, it will appear on the open Internet for the entire world because curriculum data is public. If the link needs to be added to the curriculum, use the security settings in the instructions above, such as the "waiting room" setting. In special situations, where the link must be left open, e.g. a public seminar or other similar situation, talk with Helpdesk in advance.
Question: Can a Zoom meeting link be shared publicly on social media such as Twitter or Facebook?
Answer: Links to Zoom meetings should never be shared on the public network, as they are very vulnerable to abuse. For open Zoom meetings, Zoom also has its own automation that scans the network and notifies the administrator of open meetings. This is because the Zoom services experienced a lot of harassments last year.
Question: How do I deal with a harassment situation?
Answer: In the event of an harassment situation, it is recommended that you interrupt the meeting / teaching and ensure that the security settings as described above are in place. Every harassment must be reported to the Metropolia HelpDesk. A screenshot of the situation will facilitate further investigation
ZOOM kokoushuoneen tietoturva-asetukset