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You can browse a shared folder with IMAP by logging in with your username in the form “pk/username/shared mailbox” and your password. For example the user “jukkatv” can browse the shared mailbox “tietohallinto” by logging in as “pk/jukkatv/tietohallinto”.
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Adding an automatic reply to a shared mailbox
1. First log in to a shared mailbox with your browser according to in a browser as explained In a browser guide above.
2. Choose from In the upper right corner settings , click on Settings and from there automatic replies.
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3. Define automatic reply for a shared mailbox.
Outlook and sender name
In a new message, your personal email address is by default shown as the sender address even if you select a shared mailbox.
You can change the sender address in the new message window. To show the sender address field, click on Options > Show Fields > From. Now you can select the sender address from the drop-down menu. If the name of the shared mailbox is now shown, you can add it by clicking on Other E-mail Address. You can send email from addresses that you have access rights to.
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Shared e-mail address policy
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The university and its units must have organizational e-mail addresses for managing official business matters and services (e.g. kirjaamo@metropolia.fi or helpdesk@metropolia.fi). E-mail concerning the university’s services should be sent primarily to the university’s organizational e-mail addresses instead of individual empoloyee’s employee’s e-mail addresses. E-mail sent to organizational e-mail addresses can be accessed by more than one employee only.
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An e-mail address can also be implemented in such a way that mail sent to it is redirected directly to one or more persons mailboxes. In such a case all users will receive their own copy of the e-mail and they will not be able to see whether other users have read it or replied to it. Such redirection is not suitable for handling organizatiorial organizational e-mail addresses.
Mailing list server
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