Date: Fri, 29 Mar 2024 11:04:00 +0200 (GMT+02:00)
Message-ID: <267007188.3381.1711703040563@8ce979c46d4d>
Subject: Exported From Confluence
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Does your RDI-project produce sensitive research material? D=
oes it need to be handled during the project by someone else? Maybe an empl=
oyee of Metropolia or by project partners?
Metropolia has its own server, whi=
ch is intended especially for storing and processing sensitive data from RD=
I-projects. Access rights can be granted to the material on the server for =
project employees both inside and outside of Metropolia.
(Unfortunately some links =
and forms are only in Finnish)
F=
ollow the instructions as followed
- Identify sensitive research data.=
Does your research material contain personal information or other confiden=
tial information, such as trade secrets? Does the material contain the foll=
owing information: race or ethnic origin, political opinion, religious or p=
hilosophical beliefs, trade union membership, genetic or biometric informat=
ion, health information, sexual behavior or orientation? Remember the minimisation of data: Only data that are necessary f=
or the study may be processed.
- Determine who should have access =
to a) non-sensitive material and b) sensitive material in your project. Aga=
in on a minimisation basis: Access to sensitive material only to those who =
need it for the project.
- Apply for storage space for your =
project using the e-form here https:=
//elomake.metropolia.fi/lomakkeet/29951/lomakkeet.html Two main folders=
will be created for the project, one for non-sensitive material and the ot=
her for sensitive material. You can use the same form to apply for access t=
o certain people's folders for non-sensitive and / or sensitive material.
- Once you have received storage an=
d access approval, get external user information for non-Metropolia user th=
rough the Helpdesk. Instructions for an external username can be found here=
https://tietoha=
llinto.metropolia.fi/pages/viewpage.action?pageId=3D26051702
=
- When the external user accounts a=
re ready, apply for access rights to the project materials by making a serv=
ice request to the Helpdesk at https://hd.metropolia.fi. Note! For=
all users, including Metropolia users. Mention in the application:
a. user name
b. organization
c. email address
d. the folder or folders to which you want access
e. period of validity
- All sensitive material must be en=
crypted and password protected. See instructions for encrypting files with =
7-zip here: https://tietohallinto.metropolia.fi/display/tietohallinto=
/File+secrypting+with+7-Zip+
- Users outside the Metropolia can =
only access the data stored on the server via a remote VPN connection. Tell=
them how to set up a VPN connection. Instructions can be found here: =
https://tietohallin=
to.metropolia.fi/display/itservices/VPN+Remote+Connections
=
li>
- Send users links to the folders t=
hey need (non-sensitive and sensitive)
- Send the password for password pr=
otected files with a different way than you send the links for the files. F=
or example if you send the link for the files with email, send the password=
with phone text message. This way the both protection keys are in differen=
t locations.
You can ask for more information on the topic by email at datatu=
ki@metropolia.fi.
In case of probl=
ems
First restart your computer and the device with the problem. If the rest=
arting didn't help, please contact the HelpDesk.
Sensitiivisen ain=
eiston palvelin (metroarch)
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